Event Services Coordinator

Position Purpose:
Provides a wide range of support services for a high-level corporate manager. The responsibilities of this role extend beyond a secretary and often encompass organizational and administrative functions.

Position Requirements:
-Education:
Appropriate educational qualifications 
-Experience & Skills:
•    Minimum of 2 years of experience in similar role 
•    Good English Communication
•    Hospitality or event industry experience
•    Involvement with high level projects or personnel

-Specific Responsibilities’ Standards:
•    Set up requirements inclusive of furniture, stands, props and other event requirements, including control, issue, delivery setup and collection of exhibition shell scheme.
•    Setup floor supervision inclusive of contractor and organizer management/handling to ensure standards are being adhered to and floor plans are followed according to sign off.
•    Storage management inclusive of receiving furniture, supplies, equipment etc. this also includes storage organization and inventory management. 
•    Event logistics inclusive of services offered to clients with moving heavy equipment and supplies from the loading docks to the booked event venue space.
•    Truck marshalling yard assistance with traffic management and tracking/documenting services per the standards set in the same regard.
•    Event support and porter services during all event phases (pre event, move in, event days, and move out).
•    General office porterage services and stock/purchase management as requested through the other operation/back of house departments.
•    Selling of services during events raising service orders, invoicing & collection of payment.


-General Responsibilities’ Standards:
•    Uphold the mission and vision of OCEC
•    Participate in personal development activities to enhance performance
•    Play as a team member and provide support to other staff where possible
•    Refrain from any actions during or after working hours that would affect the reputation of OCEC.
•    The employee has to care for OCEC Assets (including the actual building). Asset misuse, loss, damage, or theft may be grounds for disciplinary action which may include termination & fires.
•    Other duties as directed by the Head of Event Operations and Director of Operations. 
 

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